36-Point Pool Builder Hiring Checklist

How to use this worksheet

Use the same worksheet for every candidate or proposal. Mark an item complete only when you have written evidence or a clear answer. Save notes with the project file.

This is an educational framework. Confirm legal, licensing, code, engineering, insurance, and contract matters with official authorities and qualified professionals.

Project definition

Give every candidate the same decision context.

01Write the pool's intended uses and essential features02Record site boundaries, easements, slopes, utilities, and drainage03Measure the narrowest construction access route04Separate essential scope from optional upgrades05List owner-supplied work and existing conditions06Issue one dated brief to every candidate

Builder verification

Match claims to current, project-relevant evidence.

01Confirm the legal entity that will sign the contract02Check applicable licence records with the official authority03Confirm the classification covers the proposed work04Request current insurance evidence in the contracting name05Review recent comparable projects06Complete structured reference checks

Team and process

Understand who will deliver, supervise, and communicate.

01Identify the day-to-day project supervisor02Ask which trades will be subcontracted03Confirm the permit and inspection responsibilities04Review the reporting and decision process05Ask how delays and site discoveries are documented06Request an outline construction sequence

Proposal comparison

Normalize scope before comparing totals.

01Compare design, engineering, and permit scope02Compare excavation, disposal, access, and restoration03Record structure, finish, and equipment specifications04Separate fixed scope from allowances05Assign every owner responsibility06List all exclusions and unresolved assumptions

Contract control

Make the final documents match the agreed project.

01Match the contract to final drawings and proposal02Review payment rules applicable in the jurisdiction03Tie milestones to observable completed work04Require written change orders before changed work05Define delay notices and extensions06Define completion, punch list, and final payment

Closeout

Finish with an operable pool and complete record.

01Confirm final inspections and approvals02Test equipment, controls, features, and safety items03Complete owner operation and maintenance training04Record models, serial numbers, and installed products05Collect manuals, warranties, and registration records06Close every punch-list item in writing